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AI AutomationHome Services

AI Follow-Up Engine → 94 New Estimates & 3.7x Faster Lead Response for Home Services Company

We built an AI-powered lead recovery and follow-up system that captured missed opportunities, automated estimate follow-ups, and generated predictable inbound revenue for a fast-growing home services company.

Book Strategy CallView Related Services

Project snapshot

Precision Roofing & Exteriors
4 Weeks
AI Automation, Voice AI Agents, Workflow Automation

Metrics shown are based on the project scope and available reporting data.

Measured implementation outcomes

0
New Estimates
0
Faster Response
0
Pipeline Generated
0
Manual Follow-Up

Metrics shown are based on the project scope and available reporting data.

Scope

Services Delivered

AI AutomationVoice AI AgentsWorkflow AutomationCRM IntegrationAI Lead Generation

Problem

Where things were breaking

The bottlenecks that limited speed, trust, and conversion before implementation.

Inbound leads frequently went cold due to delayed response

Missed calls meant lost estimates and lost jobs

Manual estimate follow-up was inconsistent

Sales reps spent too much time chasing unqualified prospects

No predictable lead recovery workflow

Solution

What we implemented

A structured system designed to capture, qualify, route, and follow up with better-fit opportunities.

Built AI lead recovery and follow-up automation engine
Implemented voice AI missed-call handling
Created estimate nurture automation
Integrated CRM routing and qualification workflows
Added appointment booking automation

Timeline

Delivery Timeline

The implementation path from audit to production launch.

Week 1
01

Lead Flow Audit

Identified leakage points

Week 2
02

Automation Architecture

Designed lead recovery workflows

Week 3
03

Voice AI Build

Implemented missed-call automation

Week 4
04

CRM Integration

Connected routing + pipeline tracking

Week 5
05

Launch

Deployed live acquisition engine

Transformation

Before and After

Before

Response SpeedSlow
Missed CallsFrequent
Follow-UpManual
Lead QualityMixed

After

Response Speed3.7x Faster
Missed CallsRecovered
Follow-UpAutomated
Lead QualityQualified

Components

Key components

Voice AI Receptionist
Missed Call Recovery
Lead Qualification Engine
Estimate Follow-Up Automation
CRM Routing
Booking Automation
Revenue Tracking Dashboard

Impact

What changed

Measured outcomes and operational improvements after deployment.

94 new estimates generated
$760K pipeline created
Response speed improved dramatically
Manual follow-up reduced significantly
Higher close rate from faster response

Stack

Technology Stack

OpenAITwilioHubSpotSupabaseMake.comNext.js

What This Means in Practice

The strongest systems reduce response gaps, clarify buyer intent, and give the team a cleaner path from inquiry to qualified conversation.

Estimate your ROI →

"This gave us the follow-up consistency we never had. Jobs we would have lost now convert automatically."

Ryan Foster - Owner

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How many jobs are slipping through the cracks?

We build AI systems that recover missed calls and convert leads faster.

Book Strategy CallRequest Automation Audit